• In charge of identifying and reviewing bid announcements (RFPs) & new project
information in local and regional markets through newspapers, online services and
other channels, assessing the feasibility of making bids and reporting to BD Manager
• Regularly update CRM, collect report regularly and upload on RIS system of the
company after business meeting with client
• Coordinate technical team to prepare proposal & submit it to client
• Follow submitted proposal, contact client about status of submitted proposal
• Coordinate technical team for proposal clarification meeting
• Coordinate with Legal Division & Technical Team for preparing and negotiating
contracts with clients
• Support foreigner project manager to find out, get quotations from permiting
companies, general contractors for project’s permitting works, construction and
installation works for projects in vietnam
• Join project’s kick-off meeting at client’s office together with foreigner project
manager
• Support foreigner project manager to find out, get quotations from permiting
companies, general contractors for project’s permitting works, construction and
installation works for projects in vietnam
• During execution of project, keep contact with client to listen comments of client
about on-going works of technical team so that if any problem occurs, coordinate
with foreigner project manager solve problems positively

Business Development Task
• Responsible to maintain and update key client contacts regularly on CRM
system
• Prepare correspondence/ business letters/ presentation and send
marketing/business development materials to new client for meeting
appointment & approaching new projects
• In charge of identifying and reviewing bid announcements (RFPs) & new project
information in local and regional markets through newspapers, online services
and other channels, assessing the feasibility of making bids and reporting to BD
Manager
Tendering Performance Task
• Prepare Bidding Document/ Quotation as per standardized templates and
processes
• Responsible for submitting Bidding Document/ Quotation to client by e-file &
hardcopy
• Follow up feedback of the Client about bidding document/ quotation
• Coordinating with technical team to make clarification with Client about bidding
document/ quotation as per Client’s requirement
• With non – awarded bids, follow up it and undertakes a post-bid analysis to
ascertain the reason why it was not awarded in order to apply corrective action
and continuous improvement to the bid process
• With awarded-bids, coordinate with Legal Department & Technical Team for
preparing and negotiating contracts with clients to ensure that the negotiations
are favourable to company procedure in terms of pricing and scheduling
• Follow up contract signing procedure
Projects Invovled :
− Kajima – SMC Manufacturing 2- Phase 2, Dong Nai, Vietnam
− Krong Pa Solar Power Plant Project, Giai Lai, Vietnam
− Phong Dien Solar Power Plant Project, Hue, Vietnam
− VNECO Vinh Long Solar Power Plant Project, Vinh Long, Vietnam
− FPT Data Center Project, HCM,Vietnam
− Diana Unicharm Warehouse Project, Bac Ninh, Vietnam
− Quechen Vietnam Sodium Silica Manufacturing Project, Vietnam
− Coca-Cola Hanoi Factory Expansion Project, Hanoi, Vietnam
− Bbraun Pharma New Plant, Hanoi, Vietnam- Pharmaceutical & Cosmetics
− IBM Data Center Project, Hanoi
− Others

1. Project Administrator
• Prepare correspondence/ business letters, transmittal & send them to owner,
subcontractor as per Project Director/Project Manager’s requirement
• Coordinate with Construction Manager/ PM in preparing & submitting site
weekly/monthly report , safety report to owner
• Coordinate with Construction Manager/ PM & Financial Dept. to make payment
request document & follow up owner’s payment schedule
• Preparing contract & negotiating with owner/subcontractor
• Preparing minutes of contract liquidation with owner/ subcontractor
• Coordinate all activities related to the Document Control procedure, including
technical documents, drawings to make sure and audit the document done in
right template, placed in right space, named in right standard and saved in both
in hardcopy and softcopy version, etc
• Manage and control the documents and drawing in/ out of office by using the
functional stamp, and make sure all transmittal is recorded
• Translate project documents/ technical documents as per the requirement from
PM
• Prepare facilities for site office such as renting office container, purchasing
printer, working table, chair, PPE, stationery…
• Make hotel reservations near site office for clients, partners, engineers as
requirement
• Arrange car hire for picking up and seeing off clients, partners, engineers at the
airport, project site as required
• Booking train ticket / airticket for engineers’ business trip to site office
Projects Invovled :
− Vifon Hai Duong Food Processing Plant, Hai Duong, Vietnam
− PUMA – Bitumen Storage and Distribution Terminal Project, Quang Nam, VN
− Unilever, Scooter 2 New HCL Plant Project , VSIP Bac Ninh, Vietnam
− Dynaplast Greenfield Packaging & Labelling Manufacturing Plant Project , VSIP
Bac Ninh
− IML Technology Plant Project, Hai Phong
− Gentherm Vietnam Greenfield Plant Project, Dong Van II, Ha Nam
− Saint Gobain Gysum Factory Project
− Gold Coin Feedmill Hai Duong Factory
− Behn Meyer Factory
− Masan MB, Masan MB North Hub Project, Nghe An Province, Vietnam
− Big C Nha Trang Project
Position: Office Administrator
a. Administration Work:
• Purchase stationery for office, managing monthly stationery consumption
• Purchase office facilities to maintain smooth office service
• Arrange car hire for picking up and seeing off clients, partners, engineers at the
airport, project site as required to guarantee for picking up the right person, right
time.
• Control monthly car company timesheet, the charge of rental car service, divide
charge into different job codes.
• Make hotel reservations for clients, partners, engineers as requirement
• Liaising with partners, clients, engineers during business trips for supporting via
email or phone
• Manage vendor supplying service for office such as rental office service,
cleaning office service, rental car service, mail express service, telephone &
internet service, printing service
• Maintain office rental, cleaning office, rental car service agreement and renew
them
• Monitor monthly electricity and water consumption of office
• Liaising with vendor to repair, guarantee equipments in the office
• Liaising with authorities and perform procedures for establishing representative
office, registering representative office’s stamp, adjust establishing
representative office license.
• Support foreigner employee to rent apartment ,liaising the landlord to make
temporary residence certificate for foreigner
• Apply new visa, extension visa , work permit for foreigner employee
b. HR Support Work:
• Prepare job descriptions and job specifications
• Prepare recruitment materials, job advertisement and post job advertisement to
appropriate job board/newspapers/ website
• Manage third-party agency for recruiting part-timers, short-term employees and
supervise them for the process of compensation and benefit.
• Screen candidates resumes, applications
• Shortlist applicants and submit it to Office Director for approval
• Liaising with candidates for interview invitation via telephone or email
• Arrange & submit interview schedule to Office Director
• Interview arrangement
• Coordinate with Office Director within interview duration
• Collect interview assessment from interviewer, submit its pdf file to Country HR
• Monitor database system regarding information of current staffs ( E-file CV,
qualification, employee identification form…)
• Record CV of candidates applied, qualified CVs, interview assessments in
hardcopy , in pdf file and upload HR database on server
• Follow up employment offer/rejection procedure
• Coordinate with HR Manager /Office Director to follow up probationary
evaluation, periodic contract evaluation, resignation as company’s procedure
• Conduct the on boarding program for newcomers such as welcoming
newcomers, make orientation for newcomers so that he/she understands about
company regulation as well as company’s culture
• Coordinate with HR Manager in the development of internal training courses for
employees to support business operations such as communication skill
development course, negotiation, communication skill,presentation skill, first aid
course…
• Responsible for attendance report, OT registration and control all kind of leaves
of all employees
• Perform welfare and benefit for staff in office according to company’s regulation
such as organising annual health check
• Organize activities such as outing company, teambuilding, family day, year-end
party, birthday party for staffs to realise that here is the best place to work and
contribute
c. Financial Support Work:
• Manage office cash monthly
• Manage the expenditure of office monthly
• Manage employee’s expense claim & vendor’s payment request: receiving,
checking, applying for Office Director’s approval and paying employee’s
expense claim and vendor’s payment request
• Perform and control petty cash advance, project cash advance and cash
advance for business trip procedure based on company regulation
• Manage receipt voucher, payment voucher of office, report to Country Financial
Manager
• Make report on monthly cash payment to Office Director and Country Financial
Manager
• Liaising with bank and perform procedures for opening bank account, closing
bank account, transactions with bank

• Prepare correspondence/ transmittals
• Translate correspondence, documents, reports and other information as required
• Translate proposal, contract, legal regulations and other project documents as
required
• Document Control
Projects Invovled :
• Petrol Vietnam Biofuels JSC (PVB), Bio-Fuel Ethanol Plant Project, Phu Tho -Viet
Nam
• Binh Son Chemical & Refining Co., Ltd ,Dung Quat Refinery Improvement, Quang
Ngai
• Nghi Son Petrochemical & Refining Co., Ltd , Nghi Son Refinery Early Work,
Thanh Hoa
• Binh Son Chemical & Refining Co., Ltd ,Dung Quat Refinery Expansion Updated
Detailed Feasibility Study, Quang Ngai – Vietnam
• Chevron Lubricants Vietnam Ltd., Chevron Hai Phong Expansion Plant Project
Hai Phong-Vietnam